This is a guest post by my friend, Beth Dargis. Please show her some love in the comments :)
Tomorrow I'll be talking about plastic envelopes, another of my favourite organising tools.
I don’t know about you, but I don’t have time to spend 30 minutes every day planning my day. So, I like to plan a week at a time. Weekly planning also allows for better balance in the week.
I usually do my weekly planning on Sunday afternoons. Friday afternoon and Monday mornings are good times as well.
Here is my step by step weekly plan:
- Look over emails and see what still needs to be actioned and write it down in a notebook.
- Gather any papers from around the house/office and put into your inbox. Go through your inbox and process the papers. Any actions go into the notebook.
- Listen to any voicemails and put actions with phone numbers into notebook.
- Empty head of any other insights, actions and ideas and put into the notebook.
- Put any actions from the notebook into iScrybe.com or use whatever task system you prefer. Computer or paper. It’s helpful to keep your tasks in categories like home, office, errands, personal, family, etc.
- Decide which projects or goals to concentrate on for the week. Keep it simple. Don’t have too many projects and goals at once.
- Open up calendar – paper or computer. I use Google Calendar : http://www.google.com/calendar/
- Check last week’s calendar and see if anything needs to be put onto this week’s calendar. Add any appointments for the week.
- Now add in time for your projects and goals on the calendar.
- Next add your physical exercise time and at least 15 min of relaxation time a day. Make self-care a priority.
- Put in a date with a significant other or yourself.
- Add one on one time with your kids or friends.
Now daily planning is a snap. Check your calendar to see the outline of your day. I like to get appointment reminders sent to my email. Then pick out the 3 most important tasks from your action lists. When those tasks are done, you can pick 1-3 more depending on time.
Enjoy your week and doing your highest priorities.
Beth Dargis helps overwhelmed women create saner, simpler lives. Pick up a free Declutter Calendar at: http://www.encouragingcoach.com/