If you're ever going to keep up with all the paper in your life, you have to decide on a system and keep tweaking it.
You can read about how to deal with mail clutter and decide if that system will work for you, or if you need to make slight adjustments.
I'll talk more about actual filing in later posts but before I do, I like to go back a step.
1. Examine the sources of all the paper in your life. Write them all down.
- Printing emails
- Notes from school
2. See where you can eliminate or reduce the flow of paper into your life.
- If you get accounts by email and in the mail, email the company and stop the mail.
- If you and two friends read the same magazine, buy one every 3 months and pass it around.
- Sign notes from school immediately and send back the next day. Don't leavethem on your counter a minute longer than you have to.
3. Decide on your comfort level for accounts/ filing
- I only keep 3 months' worth of statements except for our water and electricity bills and that's because it is a crazy nightmare dealing with Joburg Connect to get queries sorted out. There are MANY great things about South Africa; that's not one of them :)
- I have one place in my study for "things to file". Since I don't keep a lot of paper, my comfort level went from once a week (about 18 months ago) to once every 3 - 4 weeks. I can still get through that pile in less than 10 minutes so it does work for me.
Your turn. What are your good ideas on dealing with paper?
7 easy steps to organise your office