Wednesday, September 03, 2008

5 things I do to organise my emails

Diane asked me this:
Marcia how do you go about organizing your emails??????? I am working on this but don't know where to start or what type of files to make?

Great question!

If you really want to get total control, I suggest my Conquer your Email MP3 and handbook combo. After that particular teleseminar, participants went from THOUSANDS of emails to just a few, and they were organised!

this is a picture of my own inbox as it looks 95% of the time :)

In a nutshell, I can say that I:

  1. Prevent junk from coming into my inbox in the first place by getting off lists that I no longer enjoy. It takes just a few seconds but is worth the time going forward.
  2. Declutter often and ruthlessly - my goal is 50 a day
  3. Reduce the number of folders. Don't over-organise. I like to be organised just enough!
  4. Reply immediately if I can answer within 2 minutes.
  5. Schedule regular time to process longer emails.
It's about making a quality decision and being consistent :)

People call me the Email Ninja because I do in 15 minutes what takes others 2 - 3 hours a day, so this definitely works for me

What other tips do you have to organise your email?

If you're a small business owner, I'd like to also encourage you to sign up for more organising and time management tips at my website


HDMac said...

Thanks for the tips, Marcia! And come visit my blog. I have an award for you! :) :)

Untypically Jia said...

Hey Chica! Because Diane loves your blog, she's given you a Rock on Sistah-Friend award! You can see your blog listed on my blogroll at

Don't forget to check out the rules and pass the love along!