An Outlook tip that will save you LOTS of time

I'm a big lover of "drag and drop". I drag and drop almost anything and everything within Microsoft Outlook.

Here are 3 of my favourite ways to save you time:

1. saving user names and passwords

When you sign up for a new website and they send you that confirmation email with your user name and password, drag and drop the email into either Contacts (my preferred location - no particular reason) or Notes.

It's very easy to use the search function to find what you're looking for and also to email the correct people if you need support. Maybe that's why I like Contacts better - you can send an email from there easier than with a Note.

2. saving email addresses

Drag and drop the entire email onto your Contacts. I like to do this the first time someone emails me (if there's a need to keep the email, like with a new client) so I have all the background and not only the person's email address.

It's also easier (and faster!) for me than opening the email, right clicking the person's name and then selecting "Add to Contacts".

3. diarising or scheduling events

Sometimes my friends and I will have an email discussion about getting together for breakfast, etc.

Once we decide on a date and time, I drag and drop the email onto my Calendar, change/ add what I need and then send it out as a meeting request. Saves me lots of time that I would have had to retype information.

What's your favourite "drag and drop" tip?

Friday Declutter Challenge - documents and folders on your computer

Today we're decluttering files and document folders.

I have three tips for you today:

1. Keep it simple

Make folders in your My Documents folder.

BUT please don't make too many folders so that you have to click through lots of layers to get to your documents.

2. One in, one out

Declutter regularly. If you know you download documents like PDFs and audios on a weekly basis, then you need to declutter those (or others) on a weekly basis.

Just this weekend I listened to a 60-minute audio while I decluttered some files in my study. When I was done, I deleted the audio. There didn't happen to be anything that I needed to action but if there had been, I'd make a note in my spiral-bound notebook and then still delete the audio.

3. Make your system work for you

My filing system may not work for you and yours may not work for me.

Ask yourself, "where would I look for this document if I had to find it in the future?" That's how you name your files.

I have household forms and business forms. You might file them together but the way my brain works, I think of business forms with business, and so on.

This week, your challenge is to

go through at least 5 folders in your My Documents and declutter ...

• any duplicate documents
• documents you no longer use or need
• audios you've already listened to and actioned
• PDFs that no longer serve you (forms you're not using, etc, etc.)

To get you inspired, read how Anne organised her document folders when she did the Office Organising Makeover.

Share in the comments how you did!

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Everything you EVER wanted to know about organising your computer

On this 75-minute teleclass, you’ll learn:

• Where to start organising your computer
• My DREAM method of organising your computer
• How to keep control of all the audios, PDFs and ebooks you get for free off the internet and how NOT to let it clutter up your hard drive
• Exactly how to label and store your documents and files so you can find them
• How to organise your contacts and all those business cards
• How to cut your computer time in half
• How to organise tasks and projects
• How and when to do a proper, thorough back up of your files and how to know when to do it so you don’t lose your work
• And much, much more

Check out Everything you EVER wanted to know about organising your computer :)

Tomorrow we're decluttering...

files and document folders

Get ready because I want you to post your intentions... and then how many documents you manage to declutter tomorrow.

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

On this 75-minute teleclass, you’ll learn:

• Where to start organising your computer
• My DREAM method of organising your computer
• How to keep control of all the audios, PDFs and ebooks you get for free off the internet and how NOT to let it clutter up your hard drive
• Exactly how to label and store your documents and files so you can find them
• How to organise your contacts and all those business cards
• How to cut your computer time in half
• How to organise tasks and projects
• How and when to do a proper, thorough back up of your files and how to know when to do it so you don’t lose your work
• And much, much more

Check out Everything you EVER wanted to know about organising your computer :)